View, Add/Import, Filter/Search, Export/Share Income & Expense

Viewing Income & Expense List

Monitoring the master list of financial transactions and analyzing organization-wide cash flow.

Steps:
To view your complete financial ledger:

1. Navigate: Click the Income / Expense (Money Icon) in the left sidebar.
2. Review the Ledger: The table displays every recorded financial event:
   
   • Amount: Income is highlighted with a green + sign (e.g., +$150.00), while expenses appear as standard values.
   • From / To: Identifies the source of income or the recipient of an expense, along with the linked Property or Unit.
   • Date: Shows when the transaction was officially recorded.
3. Quick Actions: Click the VIEW button to see the full transaction details or the Red Trash Icon to delete a record.
4. Visual Data: Click View/Hide Charts at the top to see a visual breakdown of your monthly financial trends.

Adding a New Income or Expense

Manually recording financial transactions and linking them to specific properties or banks.

Steps:
To record a new financial event:

1. Initiate: Click the orange ADD INCOME/EXPENSE + button in the top right.
2. Configure Transaction: * Type: Select either Income or Expense.
   
   • Category: Choose a relevant category (e.g., Advertisement, Maintenance, Deposit).
   • Financials: Enter the Amount, Title, and a descriptive From (sender/receiver) name.
3. Date & Method: Select the Date and the Payment Type (e.g., Cash, Check, Bank Transfer).
4. Linking: In the "Link To:" box on the right, select the Property associated with this transaction.
5. Note on Tenants: If you are recording a payment from a tenant, follow the on-screen tip: Go to the Tenants page to ensure the payment is applied correctly to their specific wallet.
6. Save: Click the orange SAVE button.

Filtering & Searching Financials

Using advanced search criteria to reconcile bank accounts and track specific spending categories.

Steps:
To find specific transactions within your organization:

1. Search Bar: Type keywords or specific dollar amounts for instant results.
2. Advanced Filters: Use the multi-select dropdowns to filter by:
   
   • Type: Isolate only Income or only Expenses.
   • Retracted: Filter for transactions that have been reversed or cancelled.
   • Payment Type: Focus on specific methods like Cash or Bank transactions.
   • Bank: Filter by the specific internal bank account used for the transaction.
3. Asset Filters: Narrow results by Property, Unit, or Tenant to see the financial impact on a specific part of your portfolio.

Importing Incomes & Expenses in Bulk

Migrating historical financial data or large transaction lists via file upload.

Steps:
To upload a large batch of financial records:

1. Initiate: Click the orange IMPORT button on the main Income / Expense page.
2. Upload File: Click IMPORT FROM FILE to select your spreadsheet.
3. Validate Data: Review the 10-column table to ensure all required fields (marked with an asterisk *) are correct:
   
   • Required: Type, Category Name, Amount, Title, and Paid Date.
   • Optional: From/To, Payment Type, Notes, Property Name, and Unit Number.
4. Edit on Screen: Use ADD ROW to insert missing items or REMOVE ALL to start over.
5. Submit: Click SUBMIT once the data is verified to sync it to your ledger.

Exporting Financial Performance Data

Generating professional financial summaries and spreadsheets for accounting and tax review.

Steps:
To share your financial performance or prepare for tax season:

1. Open Menu: Click the Three Vertical Dots Icon in the top-right corner.
2. Select Export Format:
   
   • PDF Icon: Generates a professional branded statement—ideal for sharing with business partners.
   • Excel Icon: Downloads a spreadsheet for advanced reconciliation in accounting software.
   • Envelope Icon: Emails the currently filtered list directly to a recipient.
3. Reset: Click Reset Filters to clear your search and view the full organizational history.