Review, Manage Documents & Activity Logs, Delete Income & Expense

Reviewing & Editing Transaction Info

Modifying existing financial records, adjusting categories, and updating linked property data.

Steps:
To update the details of a recorded income or expense:

1. Navigate: From the Income / Expense list, click the VIEW button on the specific transaction row.
2. General Info Tab: Update the following fields as needed:
   
   • Classification: Change the Income / Expense type or the Category (e.g., Deposit, Rent, Repair).
   • Financials: Edit the Amount, Title, or the From sender/receiver name.
   • Payment Details: Update the Date, Payment Type (e.g., Cash), or the assigned internal Bank.
3. Linked Assets: View the "Linked To:" panel on the right to confirm which Property and Tenant are associated with this transaction.
4. Save: Click the orange SAVE button to apply your changes.

Managing Transaction Documents

Attaching receipts, bank confirmations, or check images directly to a financial record.

Steps:
To maintain a digital paper trail for your transactions:

1. Navigate: In the View Transaction modal, click the DOCUMENTS tab in the sidebar.
2. Add New File: Click the orange NEW DOCUMENT button and select Upload Document.
3. Upload: Drag and drop your file (e.g., a photo of a physical check or a PDF receipt) into the upload area.
4. Organize: Provide a Name and select relevant Tags for easy searching later.
5. View Archived: Click VIEW ARCHIVED to see any documents previously removed from the active transaction record.

Reviewing Transaction Activity Logs

Tracking the audit history of financial entries and recording internal team notes.

Steps:
To ensure total financial accountability and track who modified a record:

1. Navigate: In the View Transaction modal, click the ACTIVITY LOG tab.
2. Audit History: Review the chronological timeline to see:
   
   • Who: The staff member who created or edited the transaction.
   • What: Specific changes made (e.g., "Updated Amount").
   • When: The exact timestamp of the action.
3. Internal Context: Use the Leave a comment box on the right to add notes for your team (e.g., "Confirmed receipt with bank teller"). Click SUBMIT to save the note permanently.

Deleting Financial Records

Permanently removing income or expense entries and understanding the automated financial impact.

Steps:
To remove an incorrect financial entry from your ledger:

1. Action: Click the Red Trash Icon in the "Actions" column next to the transaction.
2. Review Warning: A confirmation modal will appear.
3. Understand the Impact: If the record is a tenant deposit, note the system warning: "This amount will be retracted from the Tenant's Deposit." The tenant's held balance will be adjusted automatically upon deletion.
4. Confirm: Click YES to permanently delete the record or NO to cancel and keep the data.