Add/Edit/Delete Units to Properties

In the world of property management, if the "Property" is the skeleton of your business, then the "Units" are the muscle. While a property represents the physical building or land, the units are the individual income-generating spaces where your tenants actually live or work.

Managing these units with precision is the difference between a disorganized spreadsheet and a high-performing portfolio. In this article, we will explore how to build, refine, and manage your unit inventory within the Seamless Tenants platform.
Understanding the Unit Hierarchy Before we dive into the "how-to," it is important to understand how Seamless Tenants treats units. If you have categorized a property as a Multi-Unit complex, the system expects you to define several individual spaces within it. However, even for a Single-Unit residential home, the "Unit" is where the specific lease and financial data live.
To manage your units, you must first navigate to your Properties list, click the Pencil (Edit) Icon on a specific property, and then select the House Details tab from the sidebar. This is your command center for unit management.
1. Adding Units to a Property When you are ready to expand a property’s capacity or finish onboarding a new building, adding units is a straightforward process:

• Click Add Unit: Within the House Details tab, look for the "Add Unit" button.
• Identify the Space: Enter a Unit Name or Number (e.g., "Apt 4B" or "Suite 200"). Consistency is key here - using a standardized naming convention makes it much easier to search for specific units during an emergency or for maintenance dispatch.
• Specify the Level: Enter the Floor Number. This might seem like a small detail, but it is vital for large complexes where maintenance teams need to know exactly which floor to haul equipment to.
• Define the Layout: If applicable, you can link the unit to a specific floor plan or "Feature" set to ensure you aren't just renting out a space, but a specific experience.

Once you hit save, the unit is officially part of your inventory and ready to be marketed or assigned to a tenant.
2. Editing Unit Information Units are not static. You might renovate a kitchen, upgrade the flooring, or change the designated rent amount for a new market cycle. Editing a unit allows you to keep your data "fresh."
By clicking the Edit Icon next to a specific unit in your list, you can update its core attributes. This is also where you can adjust the "Unit Type" if you’ve converted a studio into a one-bedroom, or vice versa. Keeping this information updated ensures that when you generate a Rent Roll Report, your projected income and property value are based on reality, not outdated entries.
3. Deleting Units: Proceed with Caution There are rare occasions where you might need to delete a unit - perhaps you are merging two small apartments into one large luxury suite, or a unit was entered by mistake.
While the Trash Icon is easily accessible, remember that deleting a unit is a significant action. Because units are often tied to historical leases, payment records, and maintenance logs, the system will ask for a confirmation. We always recommend ensuring that the unit is currently "Vacant" and that all financial balances are settled before removing it from your active list.
Why This Workflow Wins By separating Property Management from Unit Management, Seamless Tenants gives you granular control. You can see the "Big Picture" of your building’s health while still knowing exactly what is happening inside Apt 302. This level of detail is what allows you to scale from five units to five hundred without losing your mind.